Receptionist / Administrator

Location
England, Derbyshire, Chesterfield
Salary
Negotiable
Posted
16 Aug 2017
Closes
30 Aug 2017
Ref
00072376
Contact
Recruitment Genius Ltd
Contract Type
Permanent
Hours
Part Time
Receptionist / Administrator

This technical/design led practice is looking to recruit a Receptionist/ Administrator to work with the team at their Chesterfield Office.

They are an award winning, commercial design practice founded and built on technical strength with a heritage that spans more than 45 years.

Their personal, friendly approach makes them a great place to work, starting with their induction process to help you settle in you will find a focus throughout on your development to help you grow within the role.

Requirements

5 GCSE's at grade A* - C (including Maths and English)

Main duties and responsibilities

- Meeting and greeting visitors.
- Booking out meeting rooms.
- Dealing with incoming telephone calls, directing them to the relevant person and taking accurate messages where necessary.
- Dealing with general enquiries.
- Providing a confident and friendly reception service.
- Informing appropriate personnel of arrival of visitors.
- Collating and distributing the daily contact list for employees.
- Ensuring the reception areas and meeting rooms are kept clean and tidy at all times.
- Providing refreshments for meetings etc.
- Dealing with incoming and outgoing post.
- Maintaining and updating QM Folders.
- Upload/download drawings to ensure they are kept up to date and filed in the appropriate place.
- Assisting with the management of the Car and Equipment booking facility.
- Providing cover within the wider team during periods of absence, including clerical duties such as typing, diary management, filing and photocopying etc.

The Person

Skills
- Ability to work as part of a team and independently
- Excellent verbal and written communication skills
- Able to prioritise workload in a busy environment
- Excellent organisational skills
- Good telephone manner
- Adaptable to a changing environment
- Ability to multi-task
- Good people skills

Knowledge
- Competent in the use of Microsoft Office Packages (Word, Excel and Outlook)
- Previous experience of working in a busy receptionist/ admin role
- Customer service experience

General
- Ability to follow training/ instructions
- Motivated
- Reliable
- Focused
- Flexible approach
- Professional
- The position will be subject to the successful completion of a 3 month probationary period

The salary will meet National Minimum Wage requirements, the position is part time with anticipated working hours of 25 per week working 08.30 - 13.30 Monday to Friday (please note additional hours may be required to cover for employee absences such as holiday/sickness). We also offer a competitive benefits package.