Northern House School (Oxford)
OX2 7JN, Oxford
£20,456 to £22,434 (dependent upon experience)
14 Oct 2016
28 Oct 2016
Contract Type
Full Time
JOB DESCRIPTION Job Title Caretaker Band/Job Group Grade 7 Hours/Weeks 37/52 School Northern House - Oxford Responsible to Headteacher, Deputy Headteacher, School Business Manager Working pattern (TBC) Split shifts; Monday – Thursday 7.00 – 11.30 / 14.00 – 17.00 Friday 7.00 – 11.30 / 14.00 – 16.30 Post objective Duties and responsibilities Maintain facilities and premises to meet the statutory, educational and community requirements of the school. Ensure commissioned outsourced contractors, employees or other stakeholders, in relation to facilities and premises undertake all activities required. The Job Holder will be responsible and required to undertake duties in relation to whole site maintenance, including: • Site health and safety issues (such as ensuring all statutory and required test are done), • Security, • Cleanliness, • Porterage, • Monitoring contracts/contractors, • Routine maintenance and refurbishment, • Minor repairs, • Overseeing lets. Although certain aspects of the role may be supported by employees or contractors, where such staff are not employed or contractors not used then the Job Holder will be expected to have a hands on role in ensuring all areas of responsibility are complete – capacity, capability and value for money being the main driver. Other Considerations: The post holder will be expected to observe safe working practices in carrying out the required duties and ensure that instructions specified by technical consultants, contractors and manufacturers are adhered to and any required communications are forwarded on to all interested and relevant stakeholders. PREMISES MANAGEMENT • To monitor the day to day maintenance, repair and cleaning of the school • In conjunction with the School Business Manager (SBM)/Headteacher to monitor the day to day budget in relation to site maintenance and management. • To conduct a rolling programme of redecoration/refurbishment • To order and supervise repairs and to manage such repairs, ensuring best value for money is received • To assist the SBM/Headteacher to prepare documentation for tenders or specifications of small to medium projects • To develop and maintain appropriate monitoring procedures to ensure that the school site is kept clean, safe and in a good state of repair and stocked with all necessary supplies • To carry out regular checks and inspections of the premises, equipment and grounds keeping accurate manual and electronic records where appropriate • To monitor work requests, through appropriate job request forms, ensuring that day to day maintenance tasks and requests for minor works are undertaken as expediently as possible and actions recorded in a timely manner • Ensure the school grounds are maintained to a high standard • To monitor the performance of premises staff, such as cleaners and housekeeper. SECURITY • To be responsible for the security of the premises, liaising with Police and other emergency services in this respect as necessary. • To be responsible for opening and closing up of the school. • To ensure that doors, windows and gates are secured and locked as necessary, and all security alarms are set and working correctly. • To check, all perimeter fences and gates at least on a daily basis and at other times where necessary. • To ensure that the fire call points, intruder alarms and emergency lighting are tested weekly and results recorded. • To monitor, report and advise the Business Manager on all security matters. • To act as main key holder for the school and be the first point of contact for emergency call-outs etc. GENERAL SITE DUTIES • To ensure that all tools and cleaning products are stored and maintained correctly and are not accessible by pupils and that hygiene standards and regulations are met. • When available ensure that halls and other meeting rooms are set out as required for meetings, assemblies and other events and cleared away afterwards. • To ensure the school hall and dining room floors are kept clean and polished. • To set and monitor the school heating and hot water systems, ensuring availability wherever possible. • To take and log energy readings on a monthly basis and report to energy providers and SBM. • To ensure the school is kept clean and tidy and is conducive to learning e.g. litter picking, collection and disposal of refuse, disinfecting bins, ensuring toilets checked daily for fresh supply of disposables etc. • When available to provide a portering and furniture moving service as required in order that school activities can proceed and that the entrance of the school is always clear and welcoming. • Ensure orders received into school are delivered to the appropriate area / person as necessary. • To ensure that routine maintenance service checks on all serviceable equipment are carried out i.e. boilers, air conditioning units, firefighting equipment, lightning conductors etc. and results recorded. • To ensure light bulbs, fluorescent tubes and starter switches etc are changed as necessary and fittings and shades are cleaned regularly. • To maintain staging - ensure safe storage and usage. • To ensure that all projector filters are cleaned monthly and complete records appropriately. • To carry out / arrange for PAT testing annually and keep accurate records. • To ensure all indoor and outdoor plants are adequately watered during school closure periods. • To collect and dispose of all waste, refuse and surplus materials. • To clear up bodily fluids after accidents adhering to health & safety procedures. • To ensure all statutory testing and checks are carried out and up to date records are kept. • To perform summer checks on furniture and equipment and ‘deep clean’ where necessary. • To carry out emergency cleaning if required. • Deal with, or arrange others to deal with, all burst pipes, leaks, flooding, fires, breakages, accidents, break-ins, as appropriate. • Ensure clear access to all emergency services • Carry out maintenance work under some or all of the following headings (or engage/support/assist others to do so, in liaison with the SBM): • General repairs (eg replace coat hooks, door handles). • Joinery (eg put up whiteboards or noticeboards, furniture repairs). • Plumbing (eg replace tap washers, ball valves). • Glazing (or at least boarding up for glazing by others). • Painting (touching up where necessary). • Floor maintenance. • Carpet shampooing. • Window cleaning. • Clean lights, shades, diffusers. • Replenish toilet requisites – checking regularly that soap dispensers and toilet paper are available to college users and being topped up by cleaning team. • Clean floor maintenance equipment. Ensure that mechanical aids, steps and other equipment are in a safe condition. Report to the college manager any unsafe furniture or structural defect, or any teaching apparatus where noticed to be defective. • Deal with graffiti. HEALTH & SAFETY • To provide support in relation to Health and Safety, specifically in relation to Facilities Management. • To ensure that all working practices comply with current legislation. • Ensure that the essential annual maintenance checks by external contractors are in place and carried out, eg security alarms, fire appliances, emergency lighting, electrical surveys, air conditioning, AHU’s and plant equipment • To provide safe access to the school in the event of snow, ice or flooding. • Provide support to the SBM/Headteacher to put in place all required Risk Assessments in relation to Facilities Management. • Ensure COSHH assessments are in place • Advise on any gaps in relation to Facilities Management risk management. • To have knowledge of the location of all water and gas stop cocks and mains electricity power breakers etc. • Check (and provide copies if requested by SBM/Headteacher) appropriate risk assessments and method statements of all contracted work to the site. • All duties to be carried out in compliance with the Health & Safety at work Act, Nationally and locally agreed Codes of Practice which are relevant and the School’s Health & Safety Policy and Procedures. ADMINSTRATION • To work closely with the SBM to maintain the school’s equipment and plant inventory. • To raise orders in compliance with budgets in accordance with the Financial Handbook (or other such document) for items/services required in relation to the Facilities. • To order repairs and maintenance items in liaison with the SBM. • To maintain a record of all inspections and checks carried out. • To attend required training as identified in order to undertake necessary duties. To be flexible and undertake any other such reasonable duties that could be assigned to such a role and position and that falls with the values and ethos of the school. It is your responsibility to carry out your duties in line with the Trust's policy on equality and be sensitive and caring to the needs of the disadvantaged, promoting a positive approach to a harmonious working environment. You should act as an exemplar on these issues and should identify and monitor training for yourself and any employees for whom you are responsible, in line with this policy and the Equality Act 2010. Such other duties may be requested, as may be appropriate to achieve the objectives of the post to assist the Trust in the fulfilment of its objectives, commensurate with the post holder's salary grade, abilities and aptitudes. Any variations to the job are a common occurrence and cannot of themselves justify a reason for a reconsideration of the grading of the job. The post holder must at all times carry out his/her responsibilities with due regard to the Trusts policy, organisation and arrangements for Health and Safety at Work. The post holder must ensure they are aware of all other policies and procedures, in particular those surrounding safeguarding of children. The post must ensure they maintain the strictest confidentiality in relation to any stakeholders of the Trust. Signed…………………………………………………………………. Headteacher Signed…………………………………………………………………. Job Holder Date……………………………………….   PERSONNEL SPECIFICATION The successful candidate will be experienced professional who is energetic, innovative and influential, reliable and committed to working as part of a team. More specifically candidates should be able to demonstrate the following essential minimum requirements, unless stated as desirable:- Qualifications/ Training • DESIRABLE: Recognised Facilities Management/Building Services/Contract Management related qualification or working towards equivalent NVQ level 4. • DESIRABLE: NEBOSH Health and Safety qualification or equivalent • Recent and relevant professional development Skills • Excellent oral and written communication skills. • Time Management • Ability to work with minimal supervision and direction, and act on own initiative • Ability to adjust to constantly changing work demands and to meet competing deadlines • Effective ICT skills • The ability to understand and apply regulations • Good analytical skills, to make effective decisions • Consultation and negotiation skills • Ability to develop and maintain relationships with a diverse range of stakeholders. • Handyman/DIY Skills (experience or skills in a trade desirable) Knowledge & Experience • Risk Assessment experience • DESIRABLE: Proven relevant experience of managing contracts/services in an educational or similar environment • DESIRABLE: Practical experience and knowledge of financial systems and budget management • Demonstrable experience of working closely with a wide range of stakeholders, e.g. contractors, staff, students and customers. Professional Attributes • Highly motivated • Good communication skills • Responds well to challenge and change • Maintain high professional standards • Maintains professional boundaries with students and parents. • Demonstrates the ability to work effectively as part of a team. • Flexible in working hours • Commitment to getting it done – can do attitude • Commitment to working unsocial hours. • Sense of humour • On-going commitment to professional development