Part Time Administration Assistant

£7.20 - £10.35 p hour
16 Oct 2016
14 Nov 2016
Contract Type
Part time Administration Assistant required for a 3 month contract based in Halifax, Yorkshire. 20 hours per week, Monday to Friday, 09:00 - 13:00

Working within a facilities team for a well-established NHS organisation, you will provide customer service and administrative tasks, along with taking the responsibility for the ordering, purchasing and invoicing of equipment.

Day to day responsibilities:

*Working as part of the ICES administration team performing a variety of customer service and administrative tasks as required, including dealing with requests for equipment from assessors and the general public; scheduling work; liaising with drivers and technicians to facilitate delivery of equipment; inputting data onto the IT system; invoicing.

*Responsible for ordering and purchasing of all equipment, using the Social Services finance system.

*To provide monthly costings of equipment ordered to date, for management reporting

*To provide professional, effective support, advice and information to service users, carers, families, other health professionals both face to face and through telephone correspondence

*Responsibility for monitoring invoices, including checking the invoices against the orders, inputting of invoices onto database and upon authorisation, forwarding the invoices to Social Services for payment

*Undertaking all administration duties within set policies and guidelines e.g. ensuring the essential criteria is met when authorised staff request equipment, being mindful of the different criteria for different health professionals.

*Responsible for administration relating to equipment for both sensory teams (hard of hearing and partially sighted), including ordering equipment, scheduling deliveries and invoicing.

*Responsible for administration of all special orders of one off pieces of equipment, including ordering, scheduling delivery and invoicing

This role is to start on 19th October 2016 and will be a part time position of 20 hours per week, Monday to Friday, 09:00 - 13:00 and will pay £7.20 - £8.50 + HP PAYE or £8 - £10.35 ltd/umbrella per hour depending on your level of experience.