Coordinator to the Dean

Susan Hamilton Group
London (South)
£25000 - £27000 per annum
22 Sep 2016
20 Oct 2016
Contract Type
Our client a leading accommodation provider are currently recruiting for a Co-ordinator to the Dean to provide administrative support. You will be responsible for providing administrative support by maintaining all relevant papers on the Deans behalf, maintaining appropriate records, seek appropriate authority and backing of the Deans decisions. You will also occasionally support with internal events. Key responsibilities Events To provide administrative support to the College Dean in arranging College sponsored events, receptions, lunches and dinners. To follow up contacts, guests and Members as required, keeping outlook contacts up to date and updating any database information. To research and collate information on behalf of the College Dean, and to organise his travel as the situation may require. To arrange hospitality for a variety of events. To participate frequently in events to help ensure their success and that Members obtain full benefit of the occasion. This will include some unsocial hour working. To support the Dean, where relevant, in the administration of Faculty Dinners. Dean Administration To work in conjunction with the Events Manager to be a point of contact for College clubs and societies and to answer any routine questions asked by Members. To develop and maintain accurate filing systems, electronic and paper, as appropriate and ensure that these are consistent, available and up to date. To liaise with Members, Staff, Governors and external partners to organise meetings, and make arrangements and bookings for the meeting where necessary. To meet Members and other guests of the Dean where appropriate and to contribute to the overall aspiration and vision of the Dean's Office. To be responsible for updating the Dean's area of the College's intranet system 'The Square' and to help monitor its use and success. To help collate Club and Society invoices and to perform an initial check both of the supporting documentation and of the current level of Club financing (in close conjunction with the Finance Office) before the Dean confirms any payment. Other Administration To undertake projects and administrative tasks as directed, including providing assistance to other team members, especially the Events Manager. To be supportive of the wider events team especially at time of leave. To provide administrative resource to the College by working closely with other Administrators and PA's to help ensure the smooth administration at the College. To undertake any other reasonable work required by the Dean. This job was originally posted as