Authorising Engineer (Mechanical)

18 Oct 2016
17 Nov 2016
Contract Type
The Authorising Engineer (Mechanical) [AE (Mech)] is appointed to act as the independent professional adviser on mechanical systems and deliver the range of AE (Mech) services required.

Mechanical systems involved are:

Pressure Systems
Boilers (Steam and Hot Water)
Gas (Mains and LPG) installations
Diesel fuel storage and associated storage tanks
The principal responsibilities of the Authorised Engineer are as follows:

To provide to Management and others, general and impartial advice on all matters concerned with electrical services supply and distribution safety: this will include design of facilities, specification and procurement of mechanical systems etc.

To assess and recommend in writing the number of Authorised Persons (Mech) to provide the necessary cover for all systems and installations for which management has responsibility (modified versions of the HTM 06-02 series of documents may be used for this purpose).

Define the exact extent of the systems and installations for which each Authorised Person (Mech) is responsible and, where appropriate, any part of the system which is excluded from the Authorised Person (Mech) responsibilities;

If necessary, recommend the suspension or cancellation of the appointment of an Authorised Person and withdraw the certificate;

Maintain a register of all Authorised Persons;

Ensure that candidates for appointment as Authorised Persons (Mech):

Satisfy the qualification requirements;
Satisfy the training and familiarisation requirements;
Can demonstrate adequate knowledge of each system, installation and type of equipment for which authorisation is sought;
Have satisfied the Authorising Engineer as to their competence and ability.
The Authorising Engineer also:

Issues to each Authorised Person (Mech), on appointment, a certificate valid for a period not exceeding three years;
Reports to the management any deficiency in the number of suitably trained and experienced Authorised Persons (Mech) where this significantly impairs management’s ability to provide a safe and efficient service;
Reviews each Authorised Person (Mech)’s operational experience at intervals of not more than three years by examining the relevant operating records of the system(s), and recommends refresher training as necessary;
On receipt of an “operational restriction” related to mechanical systems and/or equipment, ensures that all Authorised Persons (Mech) are made aware of it and receive copies;
Notifies the Department of Health of any known operational restriction issued by a statutory body, utility provider equipment manufacturer etc, or one which arises locally;
Initiates and coordinates the investigations of reported injuries and dangerous occurrences involving electrical systems and installations within the Authorising Engineer (Mech) sphere of responsibility.
Sanctions any interpretation of this guidance, any local house rules and any deviation that may be necessary for their application;
Ensure that any amendments to this guidance are brought formally to the attention of, and are understood by, all appropriate personnel;
Notify the management of any known defect reports or operational restrictions issued by a statutory body, manufacturer or supplier of electrical equipment which is applicable to equipment within the areas for which the Authorising Engineer (Mech) is responsible;
Ensure that a system is in place to circulate relevant information on operating restrictions and dangerous occurrences to all Authorised Persons (Mech);
Investigate all dangerous occurrences involving electrical equipment, systems and installations for which the Authorising Engineer (Mech) is responsible;
Agree in writing any local deviation from this guidance that may be necessary for their application to a particular item of equipment or location;
Ensure that any amendments to this guidance are brought to the attention of, and understood by, all Authorised Persons (Mech).
At random intervals not exceeding 12 months, the Authorising Engineer is to review the operational experience of all Authorised Persons (Mech). These reviews should pay particular attention to operating records and the issue and cancellation of permits. He/she should formally advise on any training or retraining considered necessary, including when it should be received. These reviews should include a meeting with the Authorised Person (Mech) and a brief review of the systems or installations to which their appointment refers.

To advise Management on the appointment of Trust staff for the role of and make recommendation for suitability of AP (Mech) and / or carrying out re-assessment of AP (Mech). There are likely to be 2 appointees to this role. For any combination of more than 3 initial or re-assessments in the period of a 3-year agreement an additional payment will be made.

To review an installation and the maintenance undertaken, completing an audit of the activity of AP(s) (Mech) providing a written report on the outcome of the audit of the AP (Mech) to the Estates Director.

To advise the Trust and others on operational procedures and policy revisions as required, alongside training and advice on training to the Trust. PDF copies of training materials can be submitted to the Trust for printing/binding.

AE (Mechanical) Suitability for role

The AE (Mechanical) will:

Be qualified to first degree level in an appropriate discipline, a Fellow or Member of one of the professional engineering institutions below;

Institution of Mechanical Engineers
Chartered Institution of Building Services Engineers
Society of Operations Engineers
Institute of Healthcare Engineering and Estate Management
Be registered with an Engineering Council licensed institution as a Chartered or Incorporated Engineer. In either case they will be able to demonstrable experience in the subject of mechanical building engineering services and systems and have successfully passed an Authorising Engineer Foundation core training course.

Have successfully passed an accredited Authorising Engineer (Mechanical) training course specific to the needs of the role (noting there is no specific NHS training in this field)

Have attended an accredited Authorised Person (Mechanical) course within the three years before applying for appointment as Authorising Engineer;

Be proficient in undertaking the assessment and audit of personnel and processes;

Provide documentary evidence of formal qualifications and experience including records of continuing professional development (CPD);

Maintain access to a library of technical documentation related to decontamination e.g. HTM’s, HBN’s the “National Engineering Specification Plus (Healthcare) edition1, relevant ISO, EN & BS standards and norms and archive copies of relevant sections of the NHS Model Engineering Specification;

By means of a formal interview, satisfy the Responsible Director of his/her ability to perform the role safely, conscientiously and effectively;

Produce signed evidence of personal familiarisation with the mechanical installations at WAHT before assuming responsibility as the Trust AE (Mechanical)