Executive Personal Assistant

Milton Keynes
25000.00 GBP Annual
18 Oct 2016
20 Oct 2016
Contract Type
Full Time

Role: Executive Personal Assistant

Our Client, a leading IT Managed Service Provider based in London and Milton Keynes is seeking an Executive Personal Assistant to provide administrative support and assistant to the CEO Office.

Key Responsibilities:

  • Capture business opportunities passing into departments
  • Task manage Directors in line with Business Drivers
  • Provide Executive Support to the CEO Office

You will be responsible for:

Task Management

  • Task manage Directors: To ensure completion of key tasks, making company targets visible with use of internal systems
  • Business Drivers: Task manage Directors to improve Business Driver status; support CEO and work with COO to manage Business Drivers
  • Processes: Support Directors to maintain and update processes as required
  • Reporting: Reporting on resource pipeline, Towers, utilisation and other reports as required

Diary/Event Management

  • Diary: Manage the CEO's diary, arrange meetings including booking rooms/equipment etc., arrange conference calls
  • Events: Organise company and hospitality events

Sales and Marketing

  • Social Media: Manage and maintain the social media on behalf of the CEO, ensuring online branding is maintained to company standards
  • Marketing: Support the business to drive Marketing activity forward on behalf of the CEO
  • Sales: Ensure sales information/activity is recorded into the CRM in a timely manner
  • Reporting: produce and maintain dashboards for the Directors

Other tasks

  • Admin Support: Provide administrative support to the CEO as well as carry out a range of clerical & secretarial duties
  • Minute Taking: Take and type up agendas and minutes for the CEO
  • Correspondence: Deal with correspondence on behalf of the CEO
  • Reporting: As required



  • Previous sales/marketing experience or exposure
  • Experience working with an entrepreneur
  • Experience working with CRMs


  • Experience of IT/Professional services
  • Knowledge of recruitment
  • Good working knowledge of SEO/Social Media/personal and company branding
  • Previous experience volunteering or working with charities


  • Articulate

  • Patient
  • Understanding
  • Adaptable to change
  • Ability to follow and apply instruction
  • Excellent multi-tasking abilities
  • Ability to work accurately, with good attention to detail
  • Ability to use Microsoft Office, databases, spread sheets, word processing, CRM, Social media
  • Discretion and integrity
  • Organised
  • Professional
  • Flexible
  • Self-starter
  • Process driven
  • Smart appearance
  • High level of professionalism
  • Good commercial awareness
  • Ability to manage multiple tasks
  • Excellent communication skills