Purchasing Administrator

Recruiter
Corporate Systems Limited
Location
Thame
Salary
From £16,000 to £18,000 per annum
Posted
04 Oct 2016
Closes
29 Oct 2016
Sector
IT
Contract Type
Permanent
Key Purpose of the Role To provide administrative support to all functions within the Purchasing department, improving the efficiency in the key areas of procurement and provide knowledgeable and timely statistical data within the parameters defined by the management system Duties / Key Tasks 1. Provide administrative resource to the Purchasing team in the generation and expedition of purchase orders, maintenance of supplier price lists and approved supplier records. Knowledge and Understanding - Good understanding of internal purchasing systems - Understands contract requirements - Good level of product knowledge - Understands business plan - Understands principles of Vendor management programme - Understands commercial activity of purchasing and wider external commercial forces. - Deals with day to day issues and routes more complex problems as appropriate. Skills - Excellent ability to prioritise tasks and manage own time. - Clear attention to detail. - Can present clear, concise data both written and verbally. - Is proactive in approach to engagement with external parties. - Communicates relevant and accurate information when asked. - Is pro-active in approach to process efficiencies and improvements - Ability to problem solve LEVEL OF AUTHORITY Communicate externally with authorised suppliers and relevant third parties escalating any instance of non conformity to the relevant level of authority within the Purchasing team. 2. Provide front line response across business to all internal enquiries regarding pricing, lead time, availability, open order book and order schedule. Knowledge & Understanding - Good understanding of internal purchasing systems - Understands contract requirements - Good level of product knowledge - Understands business plan - Understands principles of Vendor management programme - Understands commercial activity of purchasing and wider external commercial forces. - Deals with day to day issues and routes more complex problems as appropriate. Skills - Excellent ability to prioritise tasks and manage own time. - Clear attention to detail. - Can present clear, concise data both written and verbally. - Is proactive in approach to engagement with external parties. - Communicates relevant and accurate information when asked. - Ability to problem solve LEVEL OF AUTHORITY Communicate with external parties where necessary. Prioritise and escalate internally when required to meet departmental SLA’s 3. Undertake day to day administration and creation of company stock records in cooperation with the product marketing team. Applying specific focus to the purchase specific detail (Shipping specifications, prices etc) Knowledge & Understanding - Solid understanding of our stock management systems - Good understanding of the company management system - Good understanding of organisation structure and responsibilities. - Understanding of product management function - Good understanding of company product portfolio Skills - Can propose solutions clearly where relevant - Communicates relevant and accurate information when asked. - Excellent ability to prioritise tasks and manage own time. - Is structured and disciplined in approach to document management LEVEL OF AUTHORITY Communicate with appropriate individuals across the business and engage with external agencies where required. Can initiate new stock code generation in conjunction with Product management team where appropriate. 4. Support the Procurement team in the production of standard reporting and presentation data across the department, including KPI capture and analysis. Knowledge & Understanding - Understands the scope of Purchasing and Logistics team functions - Good understanding of the company management system - Good understanding of organisation structure and responsibilities. - Good knowledge of company and department KPI’s Skills - Can propose solutions clearly where relevant - Communicates relevant and accurate information when asked. - Has an analytical perspective of data. - Excellent ability to prioritise tasks and manage own time. - Is structured and disciplined in approach to document management - Is innovative in developing improvements to a process - Excellent MS Excel and PP skills - Can create and follow clear work instructions LEVEL OF AUTHORITY Communicate with appropriate individuals across the business and engage with external suppliers and contractors where required. Present initiatives and new proposals to line manager and pro-actively promote across all levels of the department. 5. Understand and apply the appropriate processes, policies and standards within the company management systems Knowledge & Understanding - Excellent understanding of the processes, policies and standards required to perform at a satisfactory standard - Overall knowledge of the Management System - Good working knowledge of Access Dimensions and CRM - Aware of the company H&S Policies and procedures - Understands the company HR Policies and procedures Skills - Creates and follow work instructions Process Flow Diagrams - Recognises areas for improvement (not necessarily specific to individual responsibilities) and feedback to manager - Deals with complaints in a timely and effective manner - Responds to non-conformance and supplier corrective action request observations positively and implements the necessary corrective actions - Maintains accurate and up to date records as required - Adheres to H&S and HR policies and procedures, recognising individual responsibilities LEVEL OF AUTHORITY Takes ownership for own actions. Seeks guidance and support from HR and Management as required EXPERIENCE: Essential - Educated to A level - Good command of English - Good communication skill - At least 6 months’ experience in an office environment - Excellent IT skills Desirable - Previous B2B experience in IT related industry. - Previous experience in Procurement and Supply Chain environment. - Previous training in Purchasing and Supply Management This job was originally posted as www.totaljobs.com/job/66791302

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