Financial Controller / HR Manager

National Association of Retired Police Officers
Up to £39,194 per annum + excellent pension and benefits package
08 Oct 2016
20 Oct 2016
IT, Recruitment
Contract Type
We are seeking to appoint an experienced, enthusiastic, organised and self-motivated Financial Controller/HR Manager to join our Association. The successful applicant will have a proven track record in Administration, Finance and HR with the ability to provide high quality support to the Chief Executive and National Executive Committee. Responsibilities include all Finance and HR functions (including automatic enrolment) of the Association and supporting the NARPO Office in its day to day operations. Excellent communication and inter-personnel skills are essential, along with experience and knowledge of data bases. The role involves some travel and overnight stays, in particular to attend and support the five National Executive Committee [NEC] meetings and Annual Conference. Key Responsibilities include : Prepare financial reports and liaise with auditors over the preparation of annual accounts and any other matters arising. Compile the annual budget and monitor performance against budget. M anage the payroll and staff benefits schemes together with relevant tax and National Insurance requirements. Produce VAT and HMRC returns as required. Administer all Bank accounts and investment activity. Co-ordinate all payments in and out including cash, cheque and Faster payments. Manage the nominal sales, purchase ledgers, invoicing customers and exercising credit control where necessary. Obtain financial quotes for services as required and attending meetings with providers as appropriate. Be responsible for filing, security and retrieval of financial data, including daily and termly backup of computerised records. Supervision of administration staff. Maintain staff personnel records. B e responsible for all administration associated with the appointment, allocation and resignation of staff including pre-employment checks, payroll documentation and contracts. Ensure compliance with Human Resource polices and legislation. To ensure staff development and welfare issues are addressed and resilience within the office is maintained. To ensure training in the workplace is provided as appropriate, in respect of relevant systems and processes. Be responsible for all administration arising from staff absence. Co-ordinate and administer staff interviews and appraisals. Arrange and service NEC Meetings and Staff Meetings, including compiling agendas, circulating briefing papers, taking and circulating accurate minutes and tracking actions. Organise meetings including venue selection and liaison with their staff and others. Assist in the production of the Annual Report and Conference Agenda including providing significant text. Assist with the general organisation of Conference including choice and suitability of venue. Attend Conference and assist in its delivery, including presenting on financial matters. Assist in the development of appropriate branch accounting packages and advise on accounting matters. Analyse annual branch balance sheets of our 111 Branches. Prepare appropriate branch circulations on Financial and HR matters. Deliver presentations to Branch Officers Training Courses on finance matters as required. Any other duties commensurate with the post holder’s status and experience delegated by the Chief Executive Officer, or that the N.E.C. asks be undertaken as required under Rule 20 of the Association’s rules, from time to time . Person Specification: successful experience in a Finance and HR role with knowledge of Automatic Enrolment. good working knowledge of theoretical, practical and procedural processes within administration, finance and HR functions. good working knowledge of SAGE line 50 (Accounting/Payroll) good working knowledge of NEST. good working knowledge of Microsoft Office, PowerPoint, Word and especially Excel. good computer skills. ability to listen effectively; ability to provide timely and accurate information; possess good organisational skills; ability to remain calm under pressure; ability to plan and manage own time effectively and work with precision and attention to detail; awareness and promotion of equality; understand procedures and legislation relating to confidentiality and demonstrate sensitivity and tact in confidential situations; demonstrate a clear commitment to develop and learn in the role. Experience: Financial and Human Resource management and business planning experience including monthly management accounts and reporting. Proven experience in organising and servicing senior business meetings including preparing agendas, taking and circulating agreed minutes. Multi-tasking in complex diary management Extensive experience of working at an executive level in an office environment. Ability to work under pressure and unsupervised, prioritising conflicting demands to meet deadlines whilst maintaining a high standard of work. Initiative and strong decision making ability. Experience of supervising staff. Experience of providing executive support to high level meetings. Experience of handling confidential information and exercising a high degree of discretion and initiative. Experience of leading process improvement activity in a technology environment. Experience of preparing budgets, cash flow projections, report writing and preparing high quality documentation for senior management. Interviews will be held 7 th and 8 th and 14 th November successful applicants for interview will be notified by the 4 th November. Closing date for applications is NOON on the 21 st October. Note: The NARPO office has recently been subject of a professional work study, the outcomes of that study are still to be considered by the NEC, which may result in some future changes and restructuring within the office. This job was originally posted as