PA to head of HR within one of UK'S largest utility companies

Pertemps On Site
From £27,000 to £27,500 per annum
10 Oct 2016
20 Oct 2016
IT, Recruitment
We are looking for an experienced PA to provide generalist HR secretarial and administrative services to support the Head of HR with the delivery of people strategies. This role is working on assignment through Pertemps for one of the UK'S leading utility companies. Key accountabilities within the role as as follows: Provide general secretarial and administrative support to the Head of HR. Examples of support include: Organising and summarising papers and reports in preparation for meetings Maintaining an annual HR calendar activities (e.g. calibration, talent, HR plans) Key ad-hoc projects and initiatives as and when requested (e.g. D&A testing, knowledge sharing initiatives, OD etc.) Support for workshops Diary management and meeting organisation, including collation of papers / reports in advance of meetings and recording notes / actions from the meetings for distribution and follow up to co-ordinate the communication of schedules, plans and deadlines on behalf of the Head of HR. Manage requests to the Head of HR (email, calls, visits and others) by drafting responses and redirecting as appropriate to ensure the Head of HR’s time is managed to best effect. Co-ordinate full and complex travel and itinerary arrangements for the Head of HR and members of the HR Leadership Team. Assisting in the creation of the annual planning and monthly reporting, including raising of purchase orders and approving invoices for the teams. Co-ordinate management information and manage the processing invoices and expenses via SAP system. Planning and organising workshops/organisation and booking of travel and accommodation for team members. Co-ordinate document libraries and ensure that appropriate files and information are available on the relevant Share Point site. Arranging and monitoring of regular 1 to 1s with Management Teams across business. Co-ordinate and arrange large scale events on behalf of the Head of HR Promoting a positive safety culture through visible proactive, consistent and influential behaviours Keep the company safe by co-operating with others to ensure a co-ordinated approach to promote a clear understanding of each party’s duties, roles and responsibilities for Safety and Wellbeing Report all incident, near misses, hazards, taking action as necessary to control hazard as appropriate Experience required: A successful track record in providing an efficient and comprehensive PA/secretarial service to Senior Management Knowledge of HR processes, in particular annual activities (e.g. Talent, calibration, HR plans, performance reporting) would be desirable Ability to liaise with multiple stakeholders and manage expectations (across the business with managers and employees at different levels). Ability to present and communicate information in a clear, confident and professional manner without error. Ability to manage and prioritise competing priorities to schedule, organise and manage administration related to business activities; Able to work at pace and prioritise workload effectively. Proficient knowledge of Microsoft Office and appropriate programmes Strong relationship and communication skills. Able to build relationships with a wide range of stakeholders including communicating at senior levels within the organisation and a wide variety of external stakeholders. Good listener. High level of tact and ability to respect confidential information. Ability to work accurately and efficiently under tight deadlines and pressure. Able to work flexibly and meet varying requirements of team. Please note that it is a mandatory requirement to undergo a basic level disclosure scotland screening check to be considered for work assignments. This job was originally posted as