Office Accounts Administrator

The Workshop
£18000 Per Annum
12 Oct 2016
19 Oct 2016
Office Accounts Administrator Permanent Portsmouth £18,000 (Part Time) To apply for this position, you must be experienced in using Sage accounts package and computer literate using Word Excel and Outlook, Invoicing and billing experience will be advantageous This is a part time position, 30 hours a week which will need to be spread across 5 days. You will be working within a small team Full training provided. Responsibilities include: Upkeep of monthly invoicing run, preparing and checking the invoices for payment Printing of invoices and collecting receipts for the accounts which are entered onto Sage and then reconciled monthly. Maintaining our customer data base which allows us to keep track of our customers and their monthly Telephone/Broadband bills. This database produces the monthly billing run which is to be checked for accuracy before being released to our customers any alterations to bills are to be done at this point and any problems reported as a billing enquiry to our providers. Maintaining Act CRM package, Sage and a spreadsheet of customers which pay for monthly Maintenance services. Set up and collection of electronic payments via Direct Debit and online card payments Producing and sending service agreements to new and existing customers Connection of calls being carried via BT Monthly mail shot to be completed sending brochures to a select group of potential customers. Debt collection for overdue invoices Banking cheques Collection of fuel and parking receipts from all staff members with company vehicles in accordance with company policy Sending and returning goods via Post Managing the set-up of events such as conferences and travel arrangements for our engineers, booking hotels when required Arranging service repairs and insurance for company vehicles Checking and replying to emails Maintaining company insurances Ordering of office equipment when needed These may vary from day to day or as the business expands subject to the requirements of the directors. This job was originally posted as

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