Category Specialist - Facilities Management

Ronin Limited
£40000.00 pa
19 Oct 2016
18 Nov 2016
Contract Type
Job title: Category Specialist - Facilities Management

Location: Bristol

Salary: £40,000 - £55,000 - Bonus + Package

Key duties & responsibilities:

Purpose of role:

With Divisional spends in excess of £450m per annum on goods and services. One of the key spend Categories is Facilities Management, on which the Division spends in excess of £60m each year.

The Category Specialist - Facilities Management will manage a portfolio of goods and services within this Category, which includes: construction, property services, environmental services, etc.

The Category Specialist will be responsible for executing the Divisional Procurement and Supply Chain strategy across their portfolio and will be an integral part of the Facilities Management Category team. They will deliver tangible value through strategic sourcing, negotiation and supplier management.

Key Accountabilities:

Category Strategy

- Assist in the development of Procurement strategies that maximise value for the business, based on understanding the business needs and the supply market potential;
- Develop a good understanding of the specific supply markets relating to the Facilities Management Category;

Strategic Sourcing

- Conduct sourcing activities to meet Division-wide requirements in support of the overall Category strategy.
- Conduct market engagement, tendering, evaluation, negotiation and contract award activities in respect of a specific portfolio of goods and services.
- Support Business Development activities by assisting with the design of supply chains and the sourcing strategy for bids.

Supplier Management

- Review and, where applicable, support the restructuring of the supply base of the Category to reduce low-value transactional activity and focus on the management of fewer, strategically important suppliers; - Manage the performance of key suppliers, using appropriate metrics, to improve performance, increase levels of engagement, encourage innovation and deliver additional value from long-term contracts;
- Support the implementation, performance management, and compliance to Group contracts.

Value Delivery

- Agree with the Head of Procurement (and relevant stakeholders) the Value Delivery targets for the year.
- Implement sourcing and supplier management initiatives to deliver against the Value Plan; this will involve running and delivering sourcing projects from conception through to completion.
- Monitor and report progress against the plans on a monthly basis;
- Identify new opportunities throughout the year and incorporate these into the Value Plan.

Team Working

- Discuss and agree clear objectives with the Head of Procurement and drive to achieve these, working at pace, to high standards and with professionalism.
- Participate in regular performance reviews, with reference to progress against objectives.
- Be a visible 'role model' for your team through your professionalism, commitment, commerciality and focus.
- Support other Category team members by adopting a positive 'can-do' approach to delivering team objectives, contributing in team meetings and continually seeking opportunities to improve ways of working.

Business Engagement

- Establish and maintain strong relationships with key stakeholders across the business, working closely with them to ensure alignment with both BU and Divisional strategies.
- Agree with key stakeholders a regular cycle of reviews and performance updates (e.g. attendance at monthly Ops team meetings, etc.).
- community, sharing and adopting best practice wherever possible.
- Support operational activities, including bidding activities and mobilisation of new contracts.

Procurement & Supply Chain Processes

- Utilise the existing 'suite' of Procurement methodologies and tools, including:
- Six-step strategic sourcing
- Adherence to Functional Standards - Reporting requirements
- Utilise the P&SC systems (Ariba, SAP, JOSCAR) wherever possible and promote their use across the Category team.
- Support and adhere to agreed 'ways of working' and governance regimes applicable to Category initiatives.
- Establish and maintain the highest standards of professionalism for all aspects of Category Management, including: data-analysis, sourcing strategies, market engagement, commercial evaluations, supplier management, written and verbal communications.


Competencies, Attributes and Experience:

Specific Functional Skills and Experience

- Experience in a Strategic Sourcing or Category Specialist role. Good knowledge and understanding of current strategic Procurement techniques and value levers;
- Good Category knowledge (i.e. understanding of the supply market, the value chain and key cost drivers) of the Facilities Management Category (construction, property services, environmental services, etc.)
- Proven track record of identifying and delivering year-on-year Procurement savings against targets, across a portfolio of Procurement initiatives;
- Experience of managing sourcing projects from conception through to completion;
- Experience of developing and obtaining buy-in for Category strategies with key stakeholders;
- Knowledge and experience of working within EU Procurement regulations.

Business Skills and Knowledge

- Good communication abilities, both written and oral;
- Ability to think strategically, with the ability to support the development and communication of the strategic direction for the Category;
- Good interpersonal skills;
- Commercially astute, with the knowledge of how to use Procurement to unlock value for the business;
- Delivery focussed with a pragmatic, hands-on approach that enables strategies to be fully executed, delivers savings targets and meets the priorities of the business;