We are a voluntary organisation and charity that supports farmers and families within farming communities across England and Wales who are facing difficulties.
We are now recruiting an Administrator to join our small, friendly team in Northamptonshire. The role of administrator is to ensure the efficient running of the small national office in a farm-based location and to support the work of the team, regional directors and volunteer groups based throughout England and Wales.
Administrator Main Duties:
- Processing all incoming and outgoing correspondence – electronic and written and generating prompt and appropriate responses.
- Taking all incoming calls to the office with occasional duty as a back-up to our helpline.
- Support fellow staff with administration duties including minuting of all staff meetings and quarterly meetings of the Board of Trustees.
- Diary management of the staff team and CEO.
- Updating the Organisation intranet.
- Coordinating arrangements for business meetings and conferences, including travel, accommodation and booking.
- Management and ordering of all office supplies, including stationery.
- Overseeing the IT needs of the office.
- Maintaining the staff and volunteer Handbooks and volunteer database.
- Processing volunteer applications and DBS checks.
- Arranging and managing the physical and electronic office files.
- Monitoring the stock levels and managing the distribution of promotional materials.
- Managing the petty cash.
Administrator Necessary Skills, Qualifications and Experience:
- Previous experience of running a small, busy office, working collaboratively with a small team in an open plan environment
- Minimum GCSE (or equivalent) grade C in maths and English
- Some understanding of the farming community and the challenges they face would be an advantage
- Excellent IT skills, including a good knowledge of Microsoft Office software and Excel in particular.
- Proven communication skills, verbal and written with a variety of people at all levels.
- Experience of coordinating projects.
- Managing a departmental budget.
- Ability to multitask and prioritise own workload, including the ability to plan ahead and anticipate future organisational requirements
- Experience in a charity or not-for-profit organisation and governance is desirable but not essential
- Strong organisational skills are essential.
We do not accept applications from recruitment agencies.