Administration Assistant

Recruiter
OM Associates
Location
Rotherham, South Yorkshire
Salary
Competitive
Posted
20 Feb 2018
Closes
06 Mar 2018
Ref
14450A
Contract Type
Permanent
Hours
Full Time

Administration Assistant

Our Client is the world’s leading reseller and distributor of corporate gift cards, e-codes and gift vouchers into the B2B and corporate gifting market. They offer an unrivalled range of global retailers and more than 500 brands across the UK, Europe, Asia, Australasia and North America.Driven by their corporate values, our client aims to provide service that delights, motivates and inspires the recipients of our retail cards, vouchers and digital codes.

Job Purpose of a Administration Assistant

Our Client are looking for an Administration Assistant who would be based in the Project and Implementation Team.  This role is ideally suited to candidates looking to start a career in project management or candidates with skills transferable to a project management environment.  The Administration Assistant would be responsible for supporting with the on-boarding of new clients and retailers as well as making changes to existing client programmes/products.  The individual will administer projects through from the point of agreement to the point of go-live and, in doing so, will liaise with both departments internally and with the client to ensure the project is delivered to time and scope.  They will also be responsible for ensuring all product information is kept up-to-date. 

Key Responsibilities

Reporting into the Head of Implementation and working alongside the Implementation team

Liaising with the sales and retail departments to ensure that we have all new client or

product information that is needed for implementation

Liaising with clients and retailers through the implementation process

Liaising with retail team to ensure we have all the information needed to market products

Creating factsheets for new products

Ensuring images and branding are updated when necessary

Liaising with IT department in setting up new product and discount information

Liaising with IT department in setting up new clients for ordering

Putting together retailer and client agreements from basic templates and ensuring contracts are an accurate reflection of what has been agreed

Completing retail and client implementation checklists based on information agreed during the project to enable internal departments to understand the day-to-day requirements once the project is launched

Administering setup of new clients and retailers in the system

Managing documents to ensure most up-to-date versions are being used and maintaining accurate and consistent records across all systems and websites

Requirements for the role of Administration Assistant

Ability to liaise with clients in a professional manner

A high level of written and spoken English.  This is essential when drafting client agreements

Attention to detail and accuracy

Highly computer-literate

Process-driven with good organisational skills

Ability to keep project plans and records accurate and up-to-date

Ability to prioritise

Some experience in managing projects

Background in IT/technical projects preferable, but not essential

Basic technical understanding with an ability to learn quickly

Positive and enthusiastic

Team player

If you would like to be considered for the role as the Administration Assistant role click “APPLY” below

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