HR Officer - Part Time

Recruitment Genius
07 Aug 2018
21 Aug 2018
HR & Training
Contract Type
Part Time
This creative communications agency based in Woking has a vacancy for an HR Officer who will report to the Finance and HR Director.

You will be assisting the Finance & HR Director with HR administrative processes and day to day HR activities and will be responsible for ensuring that they maintain accurate, complete and legally-compliant records. You will be the first port of call for all HR queries internally and externally, and will be required to work closely with the Finance & HR Director to ensure that all HR issues are identified and dealt with promptly. This role requires a confident, organised multi-tasker.

Day-to-Day Responsibilities
- Coordinate all recruitment: drafting job descriptions, writing and posting job adverts, all stages of candidate management, coordinating interviews, providing outcomes and feedback to candidates, maintaining relevant records and databases
- Managing the on-boarding process, from induction to probationary review: drafting offer letters and contracts, ensuring Right to Work documentation is provided, organising and coordinating new starter inductions and probationary reviews
- Create and maintaining all HR records both online via BreatheHR and hard copy personnel files.
- Maintain security of all personnel data and ensure compliance with GDPR through regular auditing, appropriate filing and careful record keeping
- Collate all payroll adjustments and administer all changes including pay increases, promotions, personal information updates
- Process monthly auto-enrolment pension scheme and ensure auto-enrolment compliance including the administration of all records, re-enrolment and contribution changes
- Coordinate the off-boarding process
- Administration of all family leave, other leave, benefits and absence
- Coordinate all activity and updates in relation to appraisals and performance management tools, knowledge platforms and training tools including induction collateral
- Be the first point of contact for employees for general HR queries
- To co-ordinate, and advise on, HASAW across the business
- Provide monthly HR management information packs
- Support the Finance and HR director with HR projects as required

Skills and Expertise
The ideal candidate will:
- Have previous experience within an HR administrative / assistant / officer role
- Be experienced as the first point of contact for HR related queries
- Have a good understanding of HR policies and procedures
- Have experience of managing coordinating all recruitment related activity
- Be proficient in Microsoft Office and previous experience of managing an HR system
- Be able to demonstrate strong communication skills
- Work effectively under pressure in a busy and demanding environment
- Have excellent organisation and time management skills

- GCSE Maths and English Grade C and above, or an equivalent qualification
- CIPD qualification Level 3 would be beneficial or equivalent relevant experience

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