Interim Strategic Workforce Planning Analyst

Police Scotland
£25,132 per annum
18 May 2019
21 May 2019
JOB PURPOSE To provide high quality, professional and business focused analysis, forecasting and modelling services in relation to Workforce Planning Strategy. Responsive to changing demands within the organisation. Update and maintain relevant data sources, databases and Workforce Planning systems to ensure current and future Establishment is comprehensively articulated, understood, accurate and appropriately controlled and maintained. To comprehensively drive and deliver systems, processes, analysis and forecasting that is central to delivery of the Workforce Planning Strategy and iterative organisational improvement. Collaborate and engage with key internal stakeholders to understand Divisional/Departmental plans, strategies, influencing where necessary towards clear visions for future demand, capacity and resourcing requirements and incorporate into Force wide Workforce Planning Strategy. Provision of thorough, regular and comprehensive reporting, audit, analysis and modelling services in collaboration with key internal partners to ensure accurate, contemporaneous and informative products are compiled that contribute to critical organisational decisions and the wider direction of the Workforce Plan. To work effectively and flexibly as a team member within the Strategic Workforce Planning function, providing high quality accurate and comprehensive analysis and forecasting products and effective Workforce Planning services to key stakeholders. ACCOUNTABILITIES AND MAIN RESPONSIBILITIES 1. To develop and manage systems and processes for Resource and Workforce Planning, capturing organisational needs and contributing to plans that support Strategic Priorities. 2. Develop, manage and update an Establishment and Workforce Planning framework, inclusive of forecast modelling to inform and influence strategic assessment and decision-making 3. Provide regular and comprehensive reports, audits, briefings and updates, in collaboration/conjunction with Finance and Performance Management to ensure appropriate and informed decision-making can be applied to Strategic Workforce Planning Agenda. 4. To proactively liaise and support key stakeholders (Change Portfolio, Divisions/Departments, Recruitment, Finance, Analysis & Performance, HR Business Partners, Leadership, Training and Development etc.) to ensure effective analysis, forecasting, review and understanding to inform current and future planning requirements. 5. To provide project support to Workforce Planning Boards to ensure decision making is underpinned by analysis and data from workforce modelling and forecasting activities. 6. To forecast workforce costs and provide value added analysis to ensure Strategic Workforce Planning activity is equipped to make informed decisions in regard to demand, capacity, efficiency and value for money to ensure the optimal Policing service to the communities of Scotland 7. To research and analyse diverse data and draw valid conclusions. Understand, interpret and evaluate data through use of tools, experience and logic to frame situations/forecasts to support Strategic Workforce Planning decision making. Implement new methods and techniques to deliver operational improvement. 8. Deliver analysis of existing resource to identify over/under resource utilisation, identify trends/workable solutions to the organisation on resource allocation, utilisation and future planning. 9. Create, monitor and track mechanisms to assess utilisation and allocation of resources. 10. Deputise for the Strategic Workforce Planning Manager as and when required. 11. Will be responsible for managing and assessing risk within all areas of responsibility. The above accountabilities and responsibilities are not exhaustive, and the Jobholder may be required to undertake additional duties that are consistent with the level and grading of the role. ESSENTIAL ATTRIBUTES Formal Business Analyst qualifications e.g. BCS (ISEB) diploma Extensive background in delivering trend/predictive analysis Strong modelling, forecasting skills Strong technical analytical skills to create/produce/manipulate a range of forecasting and numerical analysis tools Strong ability to analyse and understand data and information quickly, identifying options, recommendations and solutions Knowledgeable of project management methodologies Experienced in report writing with highly proficient written communication skills Educated to HND level (or equivalent) OR Demonstrable analytical experience supporting complex, cross functional programmes/projects in a large scale organisation Strong interpersonal and influencing skills and ability to communicate complex data and processes in a clear manner. Able to partner with multiple stakeholders across the grade and ranks structure within the organisation. Self-motivated, proactive with strong organisational skills and attention to detail. Effective prioritisation skills and flexibility to tackle unexpected statistical anomalies or changing service level objectives Customer focused and an enabler to the business. Tactful and diplomatic but robust to challenge resistance, entrenched positions or long established thinking/perspectives. Data and metrics driven and a passion for getting things right first time. Expert/advanced Excel skills including pivot tables and data basis and understanding of complex formulas, data transformations and record keys from multiple sources Strong working knowledge of Microsoft Office applications DESIRABLE ATTRIBUTES Previous experience within a law enforcement setting Statistical qualification or background Experience of financial, accounting or headcount related end to end processes Familiarity with statistical modelling applications ADDITIONAL INFORMATION This full time post is temporary for 12 months. The following supervisory competencies will be used for the selection process: 1. Respect for Diversity 2. Personal Effectiveness 3. Effective Communication 4. Team Working 5. Problem Solving 6. Job Knowledge This job was originally posted as