Senior PA - Fluent German speaker preferred

Location
England, London, Chiswick
Salary
£40000 - £45000 per annum
Posted
12 Aug 2019
Closes
26 Aug 2019
Ref
00097388
Contact
Recruitment Genius Ltd
Contract Type
Permanent
Hours
Full Time
This is an excellent opportunity to join an internationally established company that is world renowned for its exceptionally high-quality products, which include essential oils, dietary supplements, personal care products and other unique solutions for healthy lifestyles.

Key Responsibilities Include:
- Extensive diary management across multiple time zones
- Screening of calls
- Provide 1:1 support
- Preparing communications.
- Must have a high level of spoken and written communication and attention to detail
- Acting as a point of contact between internal colleagues and members
- Preparation for internal/external meetings; including but not limited to - agenda creation, minute taking, action item follow-up
- Coordination of Management Meetings and Leader Meetings
- Travel arrangements (domestic and international); air, land, and transfers
- Presentation preparation (collating and drafting of Weekly and Monthly Reports, Silver+ Webinar and HQ Presentations)
- Processing and reconciliation of expenses
- Greeting company visitors and assist with visiting groups of members from overseas, occasionally on weekends
- Due to the nature of the industry, must be available occasionally outside of Monday to Friday, 9am-5pm as required, some weekend and evening work will be required.
- Assist with personal errands as requested
- As the VP has recently relocatedinternationally, you will need to assist in the VP settling into London/Europe

Specific Skills & Experience:
- Extensive related experience as a PA at a senior level and/or equivalent combination of education and experience, this role is suitable for someone who many years of experience.
- It is an advantage if the incumbent is fluent in German, including written communications
- Must be pro-active and able to work without supervision
- Excellent knowledge of Microsoft products
- Familiar with both Mac and PC
- Prior Personal Assistant/Administration experience is essential
- Must be able to multitask with many assignments happening at the same time
- Possess a friendly, calm and kind nature with a 'service' mentality; but assertive when necessary
- Must have a high level of emotional intelligence and ability to relate to many different personalities

Salary & Benefits:
- They are offering between £40/£45k (open to some negotiation) annual salary, dependent upon the level of experience.
- Private health insurance
- Season Ticket Loan
- Monthly Staff shop allowance (so that you can enjoy
essential oil products)
- On-going learning (LinkedIn Learning) as well as other personal development opportunities
- Annual performance based bonus scheme
- Near Gunnersbury and Chiswick Tube Stations. No parking.

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