Senior Events Project Manager
Prospero Integrated are currently working with full service event production company who are continuously growing They are looking for an experienced Senior Project Manager to join their team. You will be based out of their head-office in East London and required on-site as/when for events. Outline of Role: This hands-on role takes responsibility for the delivery and management of key projects of the company. The role ensures the profitable and efficient design and deliver a wide range of high-profile live events. The role involves: • Provide direction and line management to junior members of the Project Management and Production Engineer team members. • Hands-on Project Management of full-service productions and projects. Including the coordination, pre-production, systems design and delivery of a broad range of projects and market sectors. • Efficiently respond to enquiries from the company’s clients and to handle and develop customer relationships. Key Responsibilities: • Provide task allocation to members of the Project Management teams. This management will include the management of time and tasks, profitable and efficient use of resource. • Act as Project Manager in all areas of delivering a project; to include calculating technical specifications, equipment, crew schedules, power specification, transport requirements, etc. This project handling will be practically, administratively and commercially. • Handle enquiries for full-service production clients. Process client requests and issue quotations / proposals for services efficiently. • Negotiate and secure orders for quoted services to drive maximum value for money for client, combined with profitable and efficient supply by the company. • Provide and coordinate out of hours support and advice to active projects and clients, across the teams managed. • Monitor project progress and act as point of contact for client in the event of any changes or additional requests throughout the project. • Prepare all paperwork and keep job files for each project updated and available for input from other team members. • Provide approval and commercial input on quotations prepared by team members. (Quotations requiring approval to be defined by criteria set and reviewed with Line Manager.) • Prepare project invoices and close job file upon completion of each project. • Identify and locate potential projects and sales opportunities for LM, feeding information back to team members and reporting line manager. Actively coordinate sales intelligence information and input from broader team and discuss at regular staff meetings. • Keep the MD and company’s systems up to date with all aspects of client contact, project progress and prospective commercial contact, both positive and negative. • Managing any project changes and customer confirmations, collating and reporting all charges to be invoiced. • Attend production and site meetings as required. • Undertake client visits and site visits, as directed and under own initiative. • Provide support to the Directors, in other aspects of the business’s activity, as required, requested and directed. • On specific projects; oversee equipment and crew on-site and act as representative of the company, to the client. • Keep all work-related information confidential and acting in a professional manner at all times, in all work and industry-social situations. • Identify any areas of our operation where you believe training and additional skills may be required or benefit yourself or the business. • Provide feedback to Directors of any areas of improvement, development or growth of the business identified. Take a role within the team in problem solving and contribute to team & business improvement. • Be aware of and complying with the company Health and Safety Policy. • Ensure that the Company’s policies, rules, procedures and obligations are observed in carrying out the above duties. Representing the Company: • Identify business opportunities with the aim of efficiently maximising the rental revenue and resulting profit margins. • Assist in marketing projects as requested. Attend trade shows and other industry events as necessary. • Keep abreast of all business opportunities through consistent communication and visits with recognised influencers and decision makers. • Actively host both potential and existing clients wherever appropriate. • Keep abreast of any technical issues and new products that will enhance our rental inventory and services offer. Skills Required: • Good communications / interpersonal skills. • Good management skills and ability to lead and coordinate a team. • Commercially astute. Good understanding of profitability, margin protection, cost control and basic accounting practices. • Ability to manage a situation and effectively deal with both junior and senior colleagues. • Good working knowledge of full range of current lighting, audio, video &rigging equipment and practices. • Strong IT knowledge preferably with a working knowledge of WYSIWYG & AutoCAD • Eloquent. Able to write a proposal and express an idea or concept to a client or industry partner, either written or verbal. • Numerate. Able to use spread sheets and IT to monitor budgets, profit margins etc. • Attention to detail and accuracy • Proactive, self-motivated individual capable of working on their own initiative in a constantly changing and pressurised environment and fast developing company. • Full driving licence, own transport and passport required. • Ability to travel within UK, Europe & internationally, often at short notice. The above list of duties and responsibilities is not intended to be exhaustive. Employees are expected to adopt additional tasks when required. These tasks will be in keeping with the general profile of the role.