Facilities Assistant/ Coordinator Required in Southampton

Total Facilities Recruitment
£11 per hour
17 Sep 2019
17 Oct 2019
Contract Type

My client is a large Facilities comapny based in Southampton. They are looking to recruit an experienced Facilities Assistant / Coordinator to join the team in Southampton on Temporary basis until January 2020.

Mon - Fri 

8am - 5pm

Key Duties and Responsibilities

  • Provide excellent customer service to all visitors, employees and tenants.
  • Ensure that both the internal and external appearance of the building is maintained to standard.
  • Ensure that all defects to equipment, services (including lighting, heating, water supplies, drainage) or buildings are reported and repaired promptly.
  • Collection and delivery of mail throughout the day
  • Photocopying, faxing and shredding documents
  • Ordering stationary/supplies and maintaining office equipment (Photocopier/Printer/Scanner, Fax, Telephone, Binder, Franking machine)
  • Maintaining the archive database, files and deeds to ensure records are accurate
  • Dealing with couriers, sorting and delivering mail, scanning parcels, using software to track parcels, stocking service points with consumables.
  • Working in the post/mail room 
  • Sorting incoming mail 
  • Setting up meeting rooms
  • Supervise/escort subcontractors whilst on site
  • Distributing items across a building or site 
  • Sorting or franking outgoing post 
  • Liaise with the archive storage company to ensure files are collected and delivered as required
  • Moving furniture/equipment/room set-up
  • Ensure that all fire, health and safety regulations and general emergency procedures are observed by employees and sub-contractors.

Skills and Experience


  • Strong facilities related background in a large office space
  • Ability to multi-task and remain calm under pressure
  • Commitment and enthusiasm, with the willingness to work flexibly
  • Strong client service focus

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