Health Care Assistant

Portsmouth, Hampshire
Good rates of pay
12 Nov 2020
22 Nov 2020
Part Time



The Health Care Assistant plays a key role in co-ordinating the Health and Wellbeing Centre and providing support to the School Nurses. The Health and Wellbeing Centre provides medical care, first aid and health and wellbeing support to all pupils at PGS, from the Pre-School pupils from age 2 and a half to the Sixth Form students up to age 18. It also offers support to the wider school community, including all staff and visitors.

The Health and Wellbeing Centre is a new and extremely well-equipped facility on the main school site. It is staffed by two School Nurses, two Health Care Assistants and two School Counsellors, all of whom work part-time. In addition, the School Doctor (who is based at a local practice in Portsmouth) visits on a regular basis and is based in the Health and Wellbeing Centre during these visits.

This is a term time, part time role and the post holder will be in a job share with another Health Care Assistant who works two days each week. The vacancy is for 22.5 hours per week (7.5 hours per day) on Monday, Tuesdays and Wednesdays during PGS school terms. The hours of work are from 08.00 – 16.00 each day, with a 30 minute unpaid lunchbreak.

Some flexibility is required for the post-holder to attend INSET (Professional Development Days) which are scheduled throughout the school year and to be available to attend relevant training or meetings on other dates during the year. Where additional hours are worked in order to attend these sessions (in addition to the contracted hours of the role), overtime may be claimed via timesheets. The ability to work additional hours at short notice would be appreciated but is not a pre-requisite for the role.

The Health Care Assistants report to the School Nurses on day to day matters and the Senior Deputy Head has overall line management for the Health and Wellbeing Centre. The role is based in the Health and Wellbeing Centre on the main school site but visits may be required to the Upper Junior School site on Cambridge Road, to the PGS Sports Ground in Hilsea and other local venues to support school events such as Sport Day, the Whole School evacuation exercise to Old Portsmouth, and regular school services which are held at St Thomas’ Cathedral in Old Portsmouth.

The successful candidate will offer at least NVQ Level 2 in Health and Social Care or in Children’s Care, Learning and Development. In addition, he/she will hold a current First Aid qualification, either in First Aid at Work or in Paediatric First Aid.

Candidates should have experience of working in a team, ideally in a customer facing role working with the public or young people. Previous experience of a similar paid or volunteer role in an education or health care setting would be an advantage. Candidates should be able to demonstrate an interest in working with children and young people and supporting their health and wellbeing.

The successful candidate will be professional and friendly and able to demonstrate good interpersonal skills which are critical for effective communication with pupils, parents and staff across the school.

Excellent organisation skills are also essential to be able to prioritise tasks and work well within a small professional team. The successful candidate will be self-motivated and able to work flexibly and under pressure. The job carries a significant responsibility for the medical welfare of our school community and as such the ability to follow instructions safely and effectively and the willingness to work in all areas of provision offered by the Health and Wellbeing Centre are critical.

The start date will be 4th January 2021 or as soon as possible thereafter and this can be discussed further at interview.

This role description is designed to be indicative rather than definitive, and is subject to review.

Key Responsibilities:


  • Assist in the routine administration and day to day running of the Health and Wellbeing Centre
  • Maintain confidentiality at all times in accordance with GDPR and the school’s data protection and safeguarding policies
  • Administrative duties to include: making up of new notes, maintaining good filing systems, and inputting of data onto the school database (iSAMS). A working knowledge of systems and software to include Microsoft 365, Google drive, Excel and Word is desirable.
  • Maintain stock levels and ordering of new stock under supervision

First Aid

  • Administer first aid​
  • Maintain all first aid boxes and bags – checking and restocking as required
  • Ensure all equipment is safe to use and readily available
  • Act as an assistant or chaperone when required
  • Maintain a safe environment ensuring all infection control standards are met
  • Undertake other duties as may be reasonably required by the School Nurses

Education and Development

  • To participate in training as required for the role
  • Undertake tasks for which you have received training
  • To engage in the school’s appraisal process and identify further educational and training needs as they arise

Infection Control and Cleanliness

  • To support the School Nurses in monitoring and sustaining high standards of cleanliness in the Health and Wellbeing Centre

Risk Management

  • To be aware of any risks within the Health and Wellbeing Centre and report immediately to a School Nurse
  • Take necessary precautions to minimise and eliminate risk

Contract of Employment:

All conditions of employment are detailed in a separate contract issued by the Bursary.

The Portsmouth Grammar School prides itself on being a caring employer and all staff are encouraged to discuss any aspects of their terms and conditions of employment initially with their line manager and, as necessary, with the Bursar who signs all contracts of employment on behalf of the Governing Body.


The school is a strong supporter of Continuing Professional Development (CPD) and support staff wishing to undertake appropriate professional training can apply for financial support towards any associated costs.

Key financial benefits of employment at PGS include a generous salary structure. The pro-rata salary for this role is based on 22.5 hours per week and a contract of 40 weeks per year to include term times and holiday pay. The pro-rata salary offered for the role is £8,523.23 based on a full time, year round annual salary of £18,467.

Annual leave should be taken during PGS school holidays and not during term times. Any request for time off during school terms will be considered as a request for unpaid leave and may not be granted, depending on the operational needs of the school.

The school provides a two course lunch during term time.

The school will auto-enrol eligible support staff into the NEST pension scheme and also offers an alternative pension scheme with Scottish Widows whereby if the employee contributes 6.5% of salary the school will contribute 8.5%.  We also have a non-contributory death-in-service policy.

The school is an approved operator of the ‘salary sacrifice’ Cycle to Work Scheme. All staff have free use of the school’s Sports facilities which include a well-equipped Fitness Centre. 

The school is always looking for innovative ways to improve the working conditions and remuneration of its employees and welcomes suggestions from all staff.

How to apply:

PGS is committed to safeguarding children and the successful applicant will be subject to an Enhanced Disclosure DBS check. Further information is available on the website at under the ‘About Us’ section and any queries regarding the vacancy should be emailed to

An electronic application would be preferable, submitted to All applicants should complete a support staff application form, with a full curriculum vitae and a covering letter addressed to the Head, Dr Anne Cotton. Postal applications should be addressed to The Head, The Portsmouth Grammar School, High Street, Portsmouth, Hampshire PO1 2LN. Please include email addresses whenever available. All applications should be accompanied by the names, addresses, email and telephone numbers of two referees.

Candidates are also welcome to apply through the TES website using the application form linked to the PGS advert.

The closing date for receipt of applications is Sunday 22nd November 2020 although candidates are asked to note that we would prefer to receive applications by Friday 20th November or earlier.

Interviews are scheduled to take place on Wednesday 25th November 2020.

Thank you for your understanding that we have made some adjustments to our usual interview process. In accordance with our current practice, interviews will be held remotely via Microsoft Teams.

We look forward to hearing from you.

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