Contract Administrator

Propel London
20000.00 - 23000.00 GBP Annual
18 Oct 2016
19 Oct 2016
Contract Type
Full Time

Contract Administrator

Propel are market leaders in digital recruitment and currently have 45 staff based in London, Brighton and Surrey. We specialise in marketing, creative, commercial, technical and strategic talent. Propel are leaders in the digital field and are renowned for our knowledge, involvement and commitment to this marketplace.

Propel have built a team dedicated to digital space which represents sector with a perm, freelance, contract and interim offering to an unrivalled list of clients. Growing our team, both in headcount and ability is VITAL to the success of our impressive growth strategy in 2016 onwards.

The expansion of customers, consultants, and tight control over contractor margins has emphasised the need for timely and accurate accounting routines as well as tightly managed credit control and other accounting procedures.

We are looking to hire an exceptional Contract Administrator to work alongside the acting Finance assistant and Finance Director to help grow and develop the structure of the business and increase capacity for future business requirements.


*Issuing new contracts to contractors and clients and ensuring that our reporting systems are updated to reflect contract details
*Daily contact with responsible consultants re outstanding information requests (contract team specifically)
*First point of contact for contractors - welcoming, queries, procedures, payments etc
*Weekly Reconciliations of active contractors (working with the contract team), ensure all admin is complete to allow timely invoicing of clients. Resolve any queries re timesheets and any other areas of potential difference
*Implementing/overseeing contract management (including but not limited to all paperwork/
extensions) ie the issuing, collating, filing and managing all documents from consultants and clients
*Liaising with Limited companies and umbrella companies regarding contract business.
*Credit control, enforcing Company terms, and liaising with appropriate parties to ensure timely settlement of debt where required, under Finance Assistant direction
*Undertaking Ad-hoc projects and supporting the Operations team with any day-to-day duties as required, financial analysis and duties as guided by the Finance Director and Finance assistant
*Working with all ledgers: To include posting supplier invoices, supplier statement reconciliations, raising Sales Ledger invoices, dealing with queries regarding PO numbers, rates, dates etc. and the issuing of credit notes.
*This role will report into the Finance Director but will work most closely with Finance assistant

Skills required:

*Previous exposure to a private sector work environment where the skills listed have been utilised. *Ideally within a relevant sector such as Marketing, Media, Commercial or recruitment
*Knowledge and previous use of SAGE Line 50 is a must
*Candidate must have a moderately high level of Excel and Access knowledge
*Awareness of AWR and employment working practices are desirable but not essential
*The ability to work to strict deadlines and prioritise daily work loads
*Excellent interpersonal, verbal and written communication skills - to deal with contractors, external contacts and internal consultants
*Good organisational skills, a high level of efficiency and the ability to take the initiative to work to, and sometimes implement own processes
*Will be professional, discrete, trustworthy, diligent and reliable

The PQE identified on this advertisement is a guide only and does not preclude applications from those with more or less PQE.


*This is an exciting opportunity to join a fast growing, forward thinking and award- winning agency.
*Company away days.
*Free daily breakfast,
*Friday beer fridge
*Early Friday finishes

Propel are the UK's largest independent provider of permanent and contract recruitment services to the global digital economy, specialising in commercial, marketing, technical and creative talent.

Services advertised by Propel are those of an Agency and/or an Employment Business. Please be aware that we receive a high volume of applications for our roles, many from people who meet or exceed the requirements. Whilst we try to respond to as many applicants as possible, you can assume that you have not been selected for interview if you do not hear from us within 14 days.

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